Sometimes, we’re our own worst enemies. Maybe not intentionally, but still, it happens. We set a common goal like one of these:

  1. “I’m going to lose weight.” 
  2. “I have to save money.”
  3. “It’s time to get organized.”

But before we know it, *poof* the goal falls by the wayside, and we don’t understand why.

Maybe it’s because our goal was kinda wishy-washy, not very realistic, or without a finish line.

The concept of S.M.A.R.T. goals was originally geared towards business management, but it can be applied to everyday life issues just as effectively. As you can see in the graphic, the acronym stands for:

SPECIFIC ~ MEASURABLE ~ ACHIEVABLE ~ REALISTIC ~ TIMELY 

When you apply this to goal #1, rather than saying, “I’m going to lose weight.” a SMART goal could look more like this: “I’m going to lose 10 pounds by October 1st.” It’s specific, it’s measurable, it’s achievable, it’s realistic, and it has an end date. You can then formulate a plan for achieving your SMART goal such as taking a 30-minute walk twice a day.

Goal #2, “I have to save money!” is pretty vague. Are you saving for a new pair of shoes or a new car? How much money will you need, and when do you want it by? Without those details, it’s nearly impossible to formulate an executable plan. Once you figure that out, you decide what money-saving actions can you take. Maybe you’ll make coffee at home and skip the drive-through brew every day.

“I need to get organized!” What exactly does that mean? Is your closet floor covered by a mountainous heap of clothes? Is your kitchen table buried under piles of unopened mail? Could you find a battery or a paperclip if your life depended on it? (← hey, MacGyver could, so can you!) You can make measurable progress by setting SMART goals for yourself.

For example, make a decision about five articles of clothing in that pile on the floor every day after work until the pile is gone, and hang or fold whatever you’re keeping. If you don’t have enough hangers, get some. If you need a dresser, set a SMART goal for obtaining one.

In order to tackle paper piles, you need to systematically chip away at the mail. “I’m going to open and process today’s mail AND take care of ten pieces of the backlog every day.” Start putting junk mail in the recycle bin immediately instead of setting it down in the pile.

You can turn a junk drawer into your “go-to” drawer in about 15 minutes: dump everything out, toss the trash, and use a drawer organizer to sort the “keep” stuff into “like with like” categories.

Positive wording is more motivating, so add a smiley-face phrase as the carrot to dangle when creating your SMART goals:

  • “When I lose ten pounds, my clothes will fit more comfortably!” 
  • “I am looking forward to buying a car next spring when I’ve got the down payment!”
  • “My morning routine will be easier when my clothes closet is organized!”

Being organized isn’t an issue for me, although I recently overhauled my office space to make things flow better.

As for money management, the former accountant in me deals with the finances pretty effectively and efficiently.

But the weight loss issue? Houston, we have a problem. At my annual physical last week, some blood work numbers weren’t good. My doctor threw down the gauntlet: I have six months to make an improvement, which can be accomplished through better diet and exercise. Do I want to deal with it? Ah, no – not really. BUT. Do I want to be healthier? You betcha – for a lot of reasons, and for lots of people in my life.

That’s not to say it’s going to be easy, but by setting SMART goals, I hope to address the problems before they get worse. Here’s a link to an interesting article from Harvard Health about making lifestyle changes. It’s not that we don’t know WHAT we need to do, it’s finding our way to the right HOW, and navigating around our sabotaging habits. Wish me luck, and stay tuned…

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It’s a fact: clutter can be overwhelming. buried in papers

Whether it’s a four-day pile of unopened mail or years of accumulated papers, there comes a point when tackling it becomes daunting.

Maybe it’s the hall closet filled with linens you no longer use. Perhaps the spare bed is overflowing with unworn clothes and you can’t muster the energy to separate what fits and is flattering from what’s outdated or no longer appropriate for your lifestyle.

Here’s the thing. The longer you wait for the perfect time or enough time to tackle the entire clutter project, the longer it’s going to build and build and nothing will get done and trust me when I tell you: clutter’s negative energy can affect you mentally, emotionally and physically. It can damage relationships, sometimes tearing families apart.

Fear not; I bring you tidings of great joy – well maybe not of great joy, but of hope. No matter how big your clutter issue is, it is not hopeless.

Stop looking at the big intimidating clutter picture and start breaking it down into manageable bits. Clutter’s ability to overwhelm diminishes when you chip away and begin to see progress. Remember that fable of the tortoise and the hare? Slow and steady can win the race.

Instead of thinking, “I need ten hours to open and process the mail,” try this: “Each day I will open and process today’s mail PLUS ten pieces from the backlog piles.”

If there are papers everywhere, gather ‘em up. Fill a bin or two or ten. Start sorting into broad categories: Shred/Recycle/Toss/File/Pay/To Do and dig in. Put on some music that will calm or energize you and focus for a set period of time. Make it a game: see how much you can accomplish in 15 minutes and do a little more tomorrow. Instead of just watching a sitcom, use that as a timer and sort a bin of papers. TV AND progress – win-win!

Don’t focus on the roomful of clothing. Get up 15 minutes early and try on three  items in the pile. Decide if you want to keep, sell or donate, then move on with your day. Wash, rinse, repeat.

If it’s a hodgepodge of clutter, pick something and gather “like with like” – all wrapping paper, all books, all seasonal decor, all garbage – whatever it is, gather it up and attack the room one “thing” at a time. Where should those books live? You can’t put something away if it doesn’t have a home…

Ok, that’s a blog post for another day so I’ll leave you with this “What About Bob” movie clip that I reference with clients all the time:

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Clutter-clearing garage sale season is upon us! Before you commit, ask yourself this one important question, and be honest:

Garage Sale Success

Garage Sale Success

Do I have enough to sell to make it worth my time and effort, or should I just donate everything and be done with it?

If you decide to proceed, go through the house looking for items to sell. Pick an area where you can gather everything that’s “gotta go” and encourage other family members to add to the pile.

Here are my top ten tips for having a successful garage sale:

  1. Get other neighbors to join in. People are more likely to come if they can hit a handful of sales in a row.
  2. Advertise in your local paper, on Craigslist and facebook. People scan listings and plan their routes, so make sure they’ll find your sale. If you have big-ticket or unique items, include photos in your online ads. 
  3. Signs should be big, easy to read, and neatly written. Quality signs signal a quality sale – half the success is in your marketing and advertising. And remember, people need to read signs from a moving vehicle!
  4. Price everything, and price it to sell. It doesn’t matter if you paid $10 and it’s practically new; if you’re not using it, the main goal is to get rid of it, not to recoup your cost. Use the computer to research prices.
  5. Display items on tables; hang clothing on a rack/clothesline. People don’t like to stoop to the ground or rummage through messy piles of stuff.
  6. Put “like with like” so people looking for tools will readily find them, books are all together, holiday decorations are easy to see.
  7. It pays to clean things. A damp microfiber cloth works miracles on dusty glassware, dishes, and decor items.
  8. Be willing to haggle. If you know you want $25 for something, either mark it, “Price Firm” or mark it $29 so you can come down and still get what you want. BUT! It’s also ok to say “no” to a ridiculous offer. I’ve told people I’d rather donate something than sell it for what they’re offering.
  9. Make sure to have plenty of change on hand. I recommend $75 broken down like this: $27 in ones, $25 in fives, $20 in tens, plus $3 in quarters. That should be enough to get you started. People will offer you a $20 bill for a $1 purchase.
  10. Have a check-out table and keep smaller, easy-to-steal items near you on that table. I’m sorry to say, sometimes people help themselves to things that are easy to pocket or highly desirable, such as collectibles, jewelry or video games.

After the sale:

  • Schedule a charity pickup for leftovers the day after your sale. Promise yourself the stuff is NOT going back in the house. It’s time; let it go. However:
  • Relist leftover big-ticket items on Craigslist if you want to take another shot at selling.

If you can, time your sale to coincide with another event in your neighborhood such as a festival, garden walk, or real estate open house. Anything that attracts people is a good thing when you’re having a garage sale.

The more effort you put into it, the more you’ll get out of it. Make it a fun experience for people – offer treats, have some lively music playing, mix and mingle and even if it’s not true, act like you’re having fun! People are more likely to buy from someone with a smile than from Grumpy McGrump.

Before you accuse me of “sour grapes” regarding the hoopla surrounding Marie Kondo’s best-selling book, hear me out. I think this is much more a case of brilliant marketing than of a brilliantly-written organizing book. Just look at that title:

  • Life-changing: Many clients have actually said, “You’ve changed my life!” so using that phrase was pure gold.
  • Magic: Ooooh – that sounds way better than “physically exhausting” or “emotionally draining,” right? But getting organized, while invigorating and exciting, can also involve a lot of hard work.
  • Tidying up: This sounds more pleasant than “de-hoarding” or even “de-cluttering,” but in my mind, “tidying up” is what you do right before company arrives: put away the unread newspaper, the dishes drying in the rack, and make sure the guest bathroom is clean.

The third time I read this, I used green tabs to mark passages I agree with and pink tabs to mark passages I disagree with:

My tabbed edition

This would be a much longer post if I cited every aspect of her process I take issue with, so I’ll focus on the six primary points I find impractical, puzzling or problematic:

  1. Marie says there’s only ONE correct order for “tidying” by category as listed here:
    • Clothes –She’s generally opposed to hanging clothes for a variety of reasons, but in my experience clients are more likely to re-hang a shirt than to lovingly fold it one very specific way and place it in the drawer one very specific way. Hanging often prevents things from becoming a pile on the floor.
    • Books – No one ever rereads a book, she says, and if you own a book you’ve never read, you’ll never read it. If she wants to save info, she RIPS THE DESIRED PAGES OUT OF THE BOOK! (Yes, I just shouted that. As a book lover, this is wrong on so many levels.)
    • Papers – The most time-consuming to organize, we usually save for later unless it’s the client’s primary goal. See #2.
    • Everything Else: CDs, DVDs, accessories, electronics, household goods… again, in this very specific order. Her “everything else” category is too extensive; any one of those areas might be where we start if it makes sense.
  1. You only need three folders for paperwork. Hahaha! Whew, good one, Marie Kondo! In spite of my diligent efforts to eliminate paper, not everything can be maintained online. Mari says it’s better, easier, and less stressful to quickly know that you don’t have the paperwork you need and to simply take action to get it. How is that easier? I’d run myself ragged if I didn’t have a well-maintained filing system. Take a look at my situation:
    • I run a business – this requires paperwork for insurance, payroll, taxes, financial reports, expenses, professional affiliations and more.
    • I manage our household – there are financial, medical, and insurance files, auto records, household repair records, etc.
    • I handle my elderly mom’s paperwork – and maintain paperwork for deceased loved ones. You need to keep things like death certificates.
    • We own income property – again, lots of necessary files.
  1. She dislikes organizing bins or totes. Marie says words on bins create commotion in your mind. However, she loves using shoe boxes. I’d rather see matching plastic bins labeled and lined up on a shelf than a row of mismatched shoe boxes that don’t contain any shoes. Where do all those empty shoe boxes come from, anyhow?
  1. Only keep things that “spark joy.” Blech. That phrase doesn’t apply to the utilitarian or necessary items in our lives. Maybe this is a translation issue, but I’m sick of reading, “Does it spark joy?” No, my toilet plunger does not spark joy. Here’s how I query clients when reviewing their stuff:
    • Do you need it?
    • Do you use it?
    • Do you love it?
    • Do you have a place to appropriately and respectfully keep it?
  1. Marie keeps her kitchen tidy by drying her sponges, towels, dishes, etc. on her veranda. She proudly explains that she doesn’t need a dish rack! She puts dishes in a large bowl and sets everything outside to dry. Gah! Her book is peppered with this type of suggestion and I can’t imagine it makes sense to anyone.
  1. Other examples of impractical Mari Kondoisms:
    • Empty your purse every night, put the contents in your closet, thank your purse for its service, and refill it in the morning. *sigh*
    • Take the shampoo, conditioner, and soap out of the shower every day, dry them off, put them in a cupboard, get them out the next day. You just know, three times out of five you’d get in the shower and say, “Dang. Forget the soap again.”
    • Keep your books on a bookshelf in your closet, where you also keep your keys, jewelry, and all other personal belongings. She says forget about “frequency of use” storage/placement.
    • Putting things away creates the illusion that a clutter problem has been solved. Huh?

Kondo states, “You must sort by category, in the correct order, and keep only those things that inspire joy.  Do this thoroughly and quickly, all in one go.” It’s not unusual for a client’s home to have a full basement, a packed attic, and a two-car garage filled with everything but cars; yet my clients have experienced long-lasting success using my “baby steps” approach.

Marie Kondo’s one-size-fits-all approach does not address hoarding or chronic disorganization. In those cases, her proposed method might actually do more psychological harm than good.

I’ve been organizing clients’ homes and lives for nearly twelve years. Whether working one-on-one or presenting a seminar on organizing, I stand by my five-step approach to tackling any organizing project, no matter the content or quantity:

  1. Start small – I encourage clients to “baby step” their way to success. Get started by breaking large projects into small manageable segments.
  2. Like with like – you can’t decide which coffee mugs to keep and which to donate until you gather them all together to review. This applies to any grouping in any order.
  3. Categorize – Decide what you’ll keep, distribute, sell, donate, recycle, or toss.
  4. A place for everything, and everything in its place – you can’t put it away if it doesn’t have a home.
  5. Maintain and move forward – As you complete one area, maintain it and move on to your next project.

Although Marie Kondo touches on some of these points in her book (thus, those few green tabs) I think her process is unrealistic. For most organizers, where we begin and the pace of our progress is based on the individual client, their situation, stamina, needs and goals.

As my website simply states, “Being organized is about finding what you want when you want it.” At Home Solutions, the mission is to help clients create a home or work environment that is functional, visually pleasing, and meets their current needs.  

I’m sure she’s laughing all the way to the bank, but her book gets a two-thumbs-down review from this experienced professional organizer.

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There’s a saying, “There’s more than one way to skin a cat.”  Yes, it’s a graphically horrifying phrase, especially given the “lolz kitten” craze that threatens to collapse the internet with its sheer magnitude. But it’s a saying that goes back 200 years and I’m using it to make my point. I promise, no kittens were harmed in the writing of this post. Adorable kitten

Here, have a look at an adorable kitten.

My point? If someone tries to tell you there’s only one right way to organize something, (which, ironically, always happens to be their way) you shouldn’t automatically believe them.

Take socks, for example. Maybe you want to sort and organize them by color. That’s cool. Or maybe you want to organize them by type: winter, sneaker, dressy, or sports socks. That can work, too. Or maybe by height: anklets, crew, knee-hi…see my point? Where I will most likely flex my professional organizer muscle is if the quantity of socks you own threatens to take over the entire dresser, leaving no room for anything else. There is such a thing as too many pairs of socks.

And then we have kitchen cupboards. Some folks say dishes should go above the dishwasher for ease in putting them away. Others say they belong near the table for ease in setting it for dinner. Neither is right and neither is wrong. It might depend on who’s doing the emptying or the setting, or it might depend on the configuration of your cupboards and the quantity of your dishes. Food storage clutter

Speaking of cupboards, one thing I know for sure as an organizer is 90% of my clients relegate WAY too much real estate to plastic food storage containers. Raise your hand if this looks familiar!

There’s an organizing tip currently making the rounds that suggests the best way to store sets of sheets is to fold them and tuck them inside one of the pillowcases. Martha Stewart posted the tip in 2011, so it’s hardly new. I personally wouldn’t take time to fold and stuff sheets INTO a pillowcase, only to have to pull them OUT of the pillowcase to put them on the bed. But hey, if you love the idea and it helps in some way, have at it with my blessing. I will suggest that for a more streamlined, “professional” look than what Martha’s picture shows, turn the sets around so the closed edge of the pillowcase is visible.

My thoughts on how many sheet sets is enough? Two per bed should suffice, with the addition of two per season if you like to use flannels in cold weather. So often when organizing linen closets, we find sheets for mattress sizes that haven’t existed in the home in decades.

People ask me to teach them the “right way” to organize something and my answer is usually, “I won’t know until we discuss what is and isn’t working.”  That’s the part I like best: finding out why something isn’t working and figuring out what will work better based on their unique situations.

Stay tuned for my thoughts on the current craze in organizing: Marie Kondo’s book, “The Life-Changing Magic of Tidying Up” – the Japanese Art of Decluttering and Organizing.” Let’s just say I haven’t drunk the Koolaid, and I’ll tell you the many reasons why.